Commercial Vendor​ Application

2025 THIS APPLICATION FOR VENDOR SPACE IS NOT A CONTRACT NOR A GUARANTEE FOR SPACE
Dates of Fair: May 30 - June 8, 2025
Location: San Mateo County Event Center, San Mateo, CA.

PLEASE READ BEFORE COMPLETING APPLICATION

• Please fill out application completely. Incomplete applications will not be considered.
• Please take time to review our Commercial Vendor Information.
• *Photos of booth set-up and detailed list of items being sold is required.
• A copy of your sellers permit is required to be turned in with this application.
• You will be notified if your application is accepted or denied
• Do NOT send payment with your application. This application does not guarantee acceptance.

DO YOU PLAN TO:

OPERATING DAYS: Eight (8) Days, May 30, 31, June 1, June 4-8

The Fair will be closed Monday, June 2 and Tuesday, June 3

SPACE FEE / REQUIREMENTS:

FEES:
8 Day Indoor Vendors - $1,100 for inline spaces
8 Day Outdoor Vendors - $1,600

OUTDOORS
All Days Of Fair - May 30, 31, June 1, June 4-8

INDOORS
All Days Of Fair – May 30, 31, June 1, June 4-8

• Outdoor vendors are required to have tents. Tents will be provided by the Fair at no additional cost due to the possibility of high wind conditions. Tent size is 10’ by 10’. Note: Vendors are never allowed to use their own tents
• Tents: 2 half side walls and 1 full back wall. Please consider bringing your own tent cover-ups for closing the booth each evening. Contents are to remain inside the tent.
• We do not provide any other booth equipment, tables, chairs, or decorations.

ELECTRICITY REQUIREMENTS:

Each booth will receive one 110 volt / 500 watt outlet at no cost to the exhibitor. Additional electrical needs will be subject to fees.

This is not a contract, nor a guarantee for space. Incomplete applications will not be accepted.

Completed Application form MUST be accompanied by:

Copy of your California Seller’s Permit is required with your application.

Proof of general and product liability of insurance of $1,000,000.00 will need to be provided or purchased from Fair if you are accepted as a Fair vendor.

BEFORE your policy is sent over please have your carrier add the following language to your certificate:

"The State of California; The San Mateo County Exposition and Fair Association; California Fair Services Authority, San Mateo County; entities (public or non-profit) operating as California designated agricultural fairs; their agents, directors, officers, servants, and employees are made additional insured, but only insofar as the operations under this contract are concerned."

If you are on the CFSA Master List, please provide the following:

This application does not guarantee a spot in our fair. You will be contacted upon approval or denial of your application.

If you are selected to participate you will be issued a contract. Space is offered based on product of service, display, and needs of the Fair.

Vendors are fully responsible for their set up/installation, maintenance and disassembly of their booths. Vendors must be self-sufficient. Come prepared with your own handcarts, tools, equipment, fixtures (including tables and chairs), etc.

Wi-Fi is available for purchase.

Someone must be manning the booth at all times. Vendors are required to be in operation from open to close.

Commercial Vendors:

• Encourage cashless transactions between vendors and public.
• Encourage commercial exhibitors to wear gloves when in close contact with customers.

THANK YOU FOR YOUR INTEREST in being a Commercial Vendor at the 2025 San Mateo County Fair.