Commercial Vendor​ Application

2024 Applications Are Now Closed

Thank your interest in the San Mateo County Fair. Be sure to check back next year for commerical vendor opportunities. 

Fill Out Application Below

We will be in touch with you as soon as possible! 

Thank you for your application!

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2024 THIS APPLICATION FOR VENDOR SPACE IS NOT A CONTRACT NOR A GUARANTEE FOR SPACE
Dates of Fair: June 1 - 9, 2024
Location: San Mateo County Event Center, San Mateo, CA.

PLEASE READ BEFORE COMPLETING APPLICATION

  • Please fill out application completely. Incomplete applications will not be considered.
  • Please take time to review our Commercial Vendor Information.
  • *Photos of booth set-up and detailed list of items being sold is required. • A copy of your sellers permit is required to be turned in with this application.
  • You will be notified if your application is accepted or denied • Do NOT send payment with your application. This application does not guarantee acceptance.
Address

PROPOSED PRODUCTS & PRICES

  • List ALL items that you would like to SELL, EXHIBIT or PROMOTE – with prices and percentage of booth each item will be occupying.
  • Item lists must be SPECIFIC, no general categories will be accepted (see example below).
  • Items must be listed or they will not be considered. Attach additional pages as necessary.
  • Products allowed, including the number of booths selling specific items will be at the discretion of Fair Management.
  • No Products can be added or removed from your contracted list without approval from Fair Management.
  • PHOTOS MUST BE INCLUDED.

Example: Women’s Blouses- Tank Tops and T-Shirts $25-50 (50%), Women’s Shoes- Sandals, Slippers, Loafers & Clogs $60-90 (25%), and Sterling Silver Jewelry- Necklaces, Bracelets, Earrings and Sets $20- 300 (25%).

Simply stating “Women’s Clothing 30%” is not acceptable & will be considered as INCOMPLETE.

DO YOU PLAN TO:

Give away product(s)?
Offer free food sample(s)?
*Health Permit may be required
Use any sound devices (T.V., Radio, P.A., Etc.)?
Sell food/beverage products?
*Health Permit may be required
Does your staff currently wear uniforms?
Conduct a drawing?

OPERATING DAYS: Seven (7) Days, June 1-2, 5-9

The Fair will be closed Monday, June 3 and Tuesday, June 4

SPACE FEE / REQUIREMENTS:

FEES:
Weekend Indoor Vendors - $500 for inline spaces
Both Weekend Indoor Vendors - $1,000 for inline spaces
7 Day Indoor Vendors - $1,000 for inline spaces
7 Day Outdoor Vendors - $1,500

OUTDOORS
All Days Of Fair - June 1, 2, 5, 6, 7, 8, 9

INDOORS
First Weekend - Sat., June 1 & Sun., June 2
Second Weekend - Sat., June 8 & Sun., June 9
Both Weekends – June 1, 2, 8, 9
All Days Of Fair – June 1, 2, 5, 6, 7, 8, 9

  • Outdoor vendors are required to have tents. Tents will be provided by the Fair at no additional cost due to the possibility of high wind conditions. Tent size is 10’ by 10’. Note: Vendors are never allowed to use their own tents
  • Tents: 2 half side walls and 1 full back wall. Please consider bringing your own tent cover-ups for closing the booth each evening. Contents are to remain inside the tent.
  • We do not provide any other booth equipment, tables, chairs, or decorations.
Space

ELECTRICITY REQUIREMENTS:

Each booth will receive one 110 volt / 500 watt outlet at no cost to the exhibitor. Additional electrical needs will be subject to fees.

Does your set up require more electricity?

This is not a contract, nor a guarantee for space. Incomplete applications will not be accepted.

Completed Application form MUST be accompanied by:

Copy of your California Seller’s Permit is required with your application.

Proof of general and product liability of insurance of $1,000,000.00 will need to be provided or purchased from Fair if you are accepted as a Fair vendor.

BEFORE your policy is sent over please have your carrier add the following language to your certificate:

"The State of California; The San Mateo County Exposition and Fair Association; California Fair Services Authority, San Mateo County; entities (public or non-profit) operating as California designated agricultural fairs; their agents, directors, officers, servants, and employees are made additional insured, but only insofar as the operations under this contract are concerned."

CFSA

If you are on the CFSA Master List, please provide the following:

This application does not guarantee a spot in our fair. You will be contacted upon approval or denial of your application.

If you are selected to participate you will be issued a contract. Space is offered based on product of service, display, and needs of the Fair.

Vendors are fully responsible for their set up/installation, maintenance and disassembly of their booths. Vendors must be self-sufficient. Come prepared with your own handcarts, tools, equipment, fixtures (including tables and chairs), etc.

Wi-Fi is available for purchase.

Someone must be manning the booth at all times. Vendors are required to be in operation from open to close. Before applying, please review our Vendor Handbook- www.sanmateocountyfair.com

Commercial Vendors:

  • All admission and parking passes to vendors will be sent digitally.
  • Encourage cashless transactions between vendors and public.
  • Encourage commercial exhibitors to wear gloves when in close contact with customers.
Rules & Regulation
Would you like to receive information and updates about the San Mateo County Fair
Click or drag files to this area to upload. You can upload up to 4 files.
Please us this to upload pictures of your booth set up.
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Max file size 1MB per photo
Extensions allowed: .jpg,.jpeg,.png,.pdf
Click or drag a file to this area to upload.
Allowed uploads (1)
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Extensions allowed: .pdf, .doc, .docx
Clear Signature

THANK YOU FOR YOUR INTEREST in being a Commercial Vendor at the 2024 San Mateo County Fair.